Invoice Administrator

We are looking for an Invoice Administrator to join our clients Invoicing Team in Blackburn. The role involves supporting the business by raising invoices and performing related tasks in line with client requirements. The ideal candidate will be detail-oriented, proactive, and capable of handling a high volume of invoices efficiently.

Key Responsibilities:

• Invoice Processing: Support the accounts function by processing approximately 900+ invoices per month, ensuring accuracy and adherence to client requirements.
• Team Collaboration: Work closely with operational and finance teams to provide support, ensuring seamless communication and efficiency in the invoicing process.
• Client Information Management: Update client information through Customer Information Forms (CIFs), CRM, and other communication methods, including telephone and email.
• Data Accuracy: Ensure that data between our ERP system (SAP B1) and CRM is accurate and up-to-date to prevent errors in the invoicing process.
• Query Handling: Answer telephone calls and deal with invoice-related queries promptly and professionally, ensuring efficient resolution of any issues.
• Efficient Query Resolution: Collaborate with the Credit Control team to resolve outstanding invoice queries swiftly and effectively, ensuring smooth payment processes.
• Reporting Assistance: Assist with preparing reports for management, providing relevant data and insights as required to support decision-making.
• Head Office Liaison: Work closely with the Accounting team at Head Office to ensure alignment of invoicing procedures and financial reporting.
• Administrative Support: Undertake various administrative tasks and projects as required to support the team, enhancing the overall efficiency of the invoicing function.

Skills and Experience Required:

• Previous experience in an invoicing, finance, or administrative role is preferred.
• Strong attention to detail and accuracy, particularly when handling large volumes of data.
• Excellent communication skills, both written and verbal, with the ability to liaise effectively with clients, suppliers, and internal teams.
• Proficiency in ERP systems (SAP B1 preferred), CRM software, and MS Office, especially Excel.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills, with the ability to manage and resolve queries efficiently.
• Highly organised, with the ability to manage multiple tasks and meet deadlines.

40 hours per week

£26,000 to £28,000 pro rata for 6 months